As you apply for multiple jobs at the same time, you will inevitably receive a job offer you must decline. You might receive multiple job offers that need to be dealt with appropriately or you may have a change of heart about an open position. You need to decline a job offer politely in order to keep doors open down the road.
Instructions
Turn Down a Job Offer
1. Call an employer immediately with your decision to decline a job offer. Employers often keep lists of backup options for each position. It is polite to provide a prompt response, so that an employer can contact the next choice.
2. Send an elaborate letter explaining why you decline the job offer after you call an employer. This letter should only be a page long, but needs to be sent immediately to help human resources reevaluate its hiring process. Keep language positive as this letter will become part of your record with the company.
3. Begin all correspondence and phone calls with thanks to the employer for his consideration. The use of gratitude toward an employer's offer softens the rejection.
4. Explain the general reasons why you have declined a position and chosen another job. Leave out salary or benefits details because discussion about financial terms is considered unseemly by most employers. You should focus on the professional possibilities and opportunities with another position in your letter.
5. Provide the job title and employer that you have chosen when you decline a job offer to help out the recipient. You can keep relations cordial with companies within your industry by helping them assess which jobs applicants end up accepting.
6. Check all written correspondence for typographical errors and grammar before submission. While you are declining a position with a company, it will keep the letter for applications you may submit in the future. Poor writing can lead to a rejection letter in the future.
7. Contact the appropriate person when you choose to decline a job offer. Larger corporations have dozens of human-resources professionals who may not be familiar with your application upon contact. Keep emails, letters and business cards during the interview process to help you get in touch with the right professional.
